T4PS Data Import Headings
Columns and rows containing “NULL” in their first cell will not be imported.
Cell A1 MUST contain “T4PS”
Name, Address, and Data characters accepted by CRA
| Column Heading | Description | Type & Size | Comments & Examples |
|---|---|---|---|
| LASTNAME | Recipient last name | Text, 30 | Required |
| FIRSTNAME | Recipient first name | Text, 30 | |
| INITIAL | Recipient initial | Text, 1 | |
| ADDRESS1 | Address line 1 | Text, 50 | |
| ADDRESS2 | Address line 2 | Text, 50 | |
| CITY | City | Text, 28 | |
| PROV | Province code | Text, 2 | |
| POSTAL | Postal code (including space) | Text, 10 | |
| COUNTRY | Country, in address | Text, 3 | CAN, USA, etc. |
| SLIPSTATUS | Status of slip | Text, 1 | O-Original A-Amended C-Cancelled |
| YEAR | Year | Numeric, 4 | 2025 |
| ACTUAL | Actual amount of non-eligible dividends (24) | Currency | |
| TAXABLE | Taxable amount of eligible dividends (25) | Currency | |
| CREDIT | Dividend tax credit for eligible dividends (26) | Currency | |
| ACTUAL_E | Actual amount of eligible dividends (30) | Currency | |
| TAXABLE_E | Taxable amount of eligible dividends (31) | Currency | |
| CREDIT_E | Dividend tax credit for eligible dividends (32) | Currency | |
| CAPGAINS | Capital gains for loses (34) | Currency | |
| OTHER | Other income (35) | Currency | |
| FORFEITED | Forfeited due to withdrawal (36) | Currency | |
| FOREIGNINCOME | Foreign non-business income (37) | Currency | |
| FOREIGNCAPGAINS | Foreign capital gains or losses (38) | Currency | |
| FOREIGNTAX | Foreign non-business tax (39) | Currency | |
| SPECIFIEDEMP | Specified employee? “Yes” | Text, 1 | ”X” = Checked |
| SPECIFIEDEMPNO | Specified employee? “No” | Text, 1 | ”X” = Checked |
| SIN | Canadian social insurance number (12) | Numeric, 9 | |
| TEXTATTOP | Optional text to print at top of slip | Text, 15 | |
| EMAILADDRESS | Recipient email address; one email address, or two separated by a semi-colon | Text, 255 | |
| OKTOEMAILSLIP | Permission granted to email slip | Yes/No | |
| COMPANY.NAME1 | Company associated with slip | Text, 35 | |
| COMPANY.COMPANYTAG | Tag associated with company name | Text, 10 | |
| SLIPTAG | Subset tag | Text, 10 | |
| CUSTOMFIELD | GUID or other unique identifier | Text, 50 | |
| CUSTOMPASSWORD | Password for recipient PDF slip | Text, 20 |