T4A-NR Data Import Headings
Columns and rows containing “NULL” in their first cell will not be imported.
Cell A1 MUST contain “T4ANR”
Name, Address, and Data characters accepted by CRA
| Column Heading | Description | Type & Size | Comments & Examples |
|---|---|---|---|
| LASTNAME | Recipient last name (type 1) | Text, 30 | Required for types 1 |
| FIRSTNAME | Recipient first name (type 1) | Text, 30 | |
| INITIAL | Recipient initial (type 1) | Text, 1 | |
| NAME | Recipient name, line 1 (type 3, 4 & 5) | Text, 30 | Required for types 3, 4 & 5 |
| NAME2 | Recipient name, line 2 (type 3, 4 & 5) | Text, 30 | Required for types 3, 4 & 5 |
| ADDRESS1 | Address line 1 | Text, 50 | |
| ADDRESS2 | Address line 2 | Text, 50 | |
| CITY | City | Text, 28 | |
| PROV | Province code | Text, 2 | |
| POSTAL | Postal code (including space) | Text, 10 | |
| COUNTRY | Country | Text, 3 | USA |
| YEAR | Taxation Year | Numeric, 4 | 2025 |
| RECTYPE | Recipient Code (11) | Text, 1 | 1 - Individual 3 - Corporation 4- Other (eg. assoc. & trust) 5 - Gov’t & etc. |
| SLIPSTATUS | Status of slip | Text, 1 | O-Original A-Amended C-Cancelled |
| BN | Business Number (13) | Text, 15 | |
| INCOME | Income (18) | Currency | |
| TRAVEL | Travel (20) | Currency | |
| TAX | Income tax deducted (22) | Currency | |
| REDUCTION | Reduction authorized (23) | Text, 1 | 1 |
| SERVICESCITY | City where services rendered | Text, 32 | |
| SERVICESPROV | Province where services rendered | Text, 2 | |
| DAYSINCANADA | Number of days recipient was in Canada | Integer | Max. of 366 |
| FOREIGNSIN | Foreign Social security number (14) | Text, 20 | |
| SIN | Canadian social insurance number (12) | Numeric, 9 | |
| PROFNAME | Professional name (16) | Text, 30 | |
| INDUSTRYCLASSCODE | Non-resident’s service industry | Text, 4 | |
| COUNTRYRES | Country of Residence | Text, 3 | USA |
| TEXTATTOP | Optional text to print at top of slip | Text, 15 | |
| EMAILADDRESS | Recipient email address; one email address, or two separated by a semi-colon | Text, 255 | |
| OKTOEMAILSLIP | Permission granted to email slip | Yes/No | |
| COMPANY.NAME1 | Company associated with slip | Text, 35 | |
| COMPANY.COMPANYTAG | Tag associated with company name | Text, 10 | |
| SLIPTAG | Subset tag | Text, 10 | |
| CUSTOMFIELD | GUID or other unique identifier | Text, 50 | |
| CUSTOMPASSWORD | Password for recipient PDF slip | Text, 20 |