NR4 Data Import Headings
Columns and rows containing “NULL” in their first cell will not be imported.
Cell A1 MUST contain “NR4”
Name, Address, and Data characters accepted by CRA
| Column Heading | Description | Type & Size | Comments & Examples |
|---|---|---|---|
| LASTNAME1 | First recipient last name (types 1 & 2) | Text, 30 | Required for types 1 & 2 |
| FIRSTNAME1 | First recipient first name (types 1 & 2) | Text, 30 | |
| INITIAL1 | First recipient initial (types 1 & 2) | Text, 1 | |
| LASTNAME2 | Second recipient last name (types 1 & 2) | Text, 30 | |
| FIRSTNAME2 | Second recipient first name (types 1 & 2) | Text, 30 | |
| INITIAL2 | Second recipient initial (types 1 & 2) | Text, 1 | |
| NAME1 | Recipient name line 1 (types 3, 4 & 5) | Text, 50 | Required for types 3, 4 & 5 |
| NAME2 | Recipient name line 2 (types 3, 4 & 5) | Text, 50 | |
| ADDRESS1 | Address line 1 | Text, 50 | |
| ADDRESS2 | Address line 2 | Text, 50 | |
| CITY | City | Text, 28 | |
| PROV | Province code | Text, 2 | |
| POSTAL | Postal code (including space) | Text, 10 | |
| COUNTRY | Country, in address | Text, 3 | CAN, USA, etc. |
| SLIPSTATUS | Status of slip | Text, 1 | O-Original A-Amended C-Cancelled |
| TAXYEAR | Year (10) | Numeric, 4 | 2025 |
| RECTYPE | Recipient Type (11) | Text, 1 | 1 - Individual 2 - Joint account 3 - Corporation 4 - Association, trust, club or partnership 5 - Gov’t or int’l org. |
| COUNTRYCODE | Country code (12) | Text, 3 | |
| PAYERID | Payer or remitter Identification Number | Text, 20 | |
| SIN | Foreign Social Security or Insurance No. | Text, 20 | |
| INCOMECODE1 | Income Code (14) | Text, 2 | 02, 03, etc. |
| CURRENCYCODE1 | Currency code (15) | Text, 3 | CAD, USD, etc. |
| INCOME1 | Gross Income (16) | Currency | |
| TAX1 | Non-resident tax withheld (17) | Currency | |
| EXEMPTIONCODE1 | Exemption code (18) | Text, 1 | I, C, etc. |
| INCOMECODE2 | Income Code (24) | Text, 2 | 02, 03, etc. |
| CURRENCYCODE2 | Currency code (25) | Text, 3 | CAD, USD, etc. |
| INCOME2 | Gross Income (26) | Currency | |
| TAX2 | Non-resident tax withheld (27) | Currency | |
| EXEMPTIONCODE2 | Exemption code (28) | Text, 1 | I, C, etc. |
| TEXTATTOP | Optional text to print at top of slip | Text, 15 | |
| EMAILADDRESS | Recipient email address; one email address, or two separated by a semi-colon | Text, 255 | |
| OKTOEMAILSLIP | Permission granted to email slip | Yes/No | |
| COMPANY.NAME1 | Company associated with slip | Text, 35 | |
| COMPANY.COMPANYTAG | Tag associated with company name | Text, 10 | |
| SLIPTAG | Subset tag | Text, 10 | |
| CUSTOMFIELD | GUID or other unique identifier | Text, 50 | |
| CUSTOMPASSWORD | Password for recipient PDF slip | Text, 20 |