E-Mail Recipient Slips

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MENU: REPORTS > E-MAIL RECIPIENT SLIPS

 

eForms Enterprise Only

 

You will use the E-Mail Recipient Slips screen to configure eForms to send PDF versions of the recipient copies (copy 2 & 3) to their respective recipients.

 

E-Mail Recipient Slips

 

Refer to the section Company Selection for details on selecting companies to include in this report.

Refer to the section Printing Options for details on Quick Print, Preview & Print and other options.

 

Slips

 

Slip Type

Select the type of slip you will be emailing from the drop-down list. All slip types currently active in the database will be listed.

 

Select

This button allows you to select the recipients to whom slips will be emailed. The options are:

 

All Recipients - email will be sent to all recipients
Selected Recipients - email will be sent to selected recipients only (inactive when multiple companies have been selected)
Email Not Sent - email will be sent to recipients who have not already been sent an email

 

Email Options

 

PDF Folder

Enter the name of the folder where the PDF files will be saved. Use the Icon - Browse icon to browse your computer for the desired folder.

 

Subject

Enter the subject of the message in this area

 

2nd Attachment

By default, a recipient's PDF slip is attached to the email for that recipient. This option allows you to attach a second file to the email. The second attachment will be sent to all recipients. Use the Icon - Browse icon to browse your computer for the attachment. The Icon - X icon can be used to clear the attachment field.

 

Body

Enter the body of the message in this area.

 

Save options

Saves the Email Option settings.

 

Preview

Used to review the email before sending.

 

Send

Sends the email. Depending on the number of recipients to email, the size of any attachments and the speed of your Internet connection, this could take some time.

 

Reset Status

eForms updates recipient records to record that an email has been sent; Reset status will delete this information for each recipient selected in the Slips section.

 

Edit List

Opens the Edit List dialogue.

 

SMTP Server Settings

You may need to obtain the following information from your IT department or your Internet Service Provider (ISP)

 

SMTP Mail Server

Enter the name of your SMTP (outgoing) mail server.

 

Port Number

This is the port that your computer uses for outgoing email. Typically it will be "25" but your IT department or ISP may have configured outgoing email differently.

 

Server Timeout

The number of seconds that will pass before eForms stops trying to connect with the SMTP server; the default is 100 seconds.

 

SSL Encryption

Toggles SSL encryption of the logon information. Using this option encrypts the account name and password, not the email itself. This option can only be used if your SMTP server requires SSL encryption.

 

User Name

The logon name for your SMTP mail server. In most cases this will be in the format of an email address.

 

Password

The password for your SMTP mail server; the password is case sensitive.

 

Remember Password

Check this box to allow eForms to remember the SMTP account password and avoid re-entering it each time slips are emailed. If eForms is running on an insecure system or in a publicly accessible area we recommend that you do not configure eForms to remember the password.

 

Reply Email

The email address to which delivery notifications or any recipient response will be sent.

 

Test Settings

This will test the email configuration as entered. A test email will be sent to the Reply Email entered above. If the test fails you should confirm that the information entered has been entered correctly and that your computer or network allows email to be sent from an installed application. You may have to ask your IT department or ISP to grant eForms an exception to existing firewall, security or email delivery protocols.

 

Save Settings

Saves the SMTP Server Settings.

 

Email Sending Rate

 

Do not limit the email sending rate (default)

Sends email in a single batch.NOTE: To reduce spam email, many Internet Service Providers (ISP) place restrictions on how email is sent. If you encounter unexpected delivery failures you can use the settings below to adjust eForms to fit your ISP's email protocols..

 

Limit email sending to     emails per hour

eForms will send the specified number of emails in an hour then pause until the next hour before continuing to send email. Use this setting when your ISP limits the number of emails that can be sent in an hour. You also account for the normal volume of your business email when using this setting.

 

Send batches of     emails

eForms will send the specified number of emails in a single batch then pause the amount time specified in Time between batches (see below) before continuing to send email. Use this setting when your ISP limits the number of emails that can be sent in a single batch.

 

Time between batches

Specify the number of minutes for eForms to pause between email batches.

 

Save Settings

Saves the Email Sending Rate settings.