Converting a Database

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MENU: FILE > CONVERT A 2011 DATABASE

 

AvanTax eForms Basic, Standard & Enterprise Only

 

When you open a "T11N" T4 TimeSaver database you will asked if you wish to convert the database into the 2012 eForms database format. In the Convert Database dialogue you will have the option to set all dollar values to zero and initialize CPP and EI exemption options.

 

Convert Database

 

Source Folder

Location of the database to be converted, if you are unsure of its location you can either use the Browse button or open the 2011 eForms (or T4 TimeSaver) and use its Setup - > File Locations menu to display the database location. Once the source has been specified all 2011 databases in the source folder will be displayed in the Select which file(s) to convert section. Any or all databases may be selected for conversion. Data in the source database(s) will be copied into a new database in the 2012 format; no changes will be made to the original database(s).

 

Destination Folder

Location of the converted database. The original database will not be modified in any way, conversion simply copies the original database into the 2012 format and saves it in the specified location.

 

Set the destination folder to be the source folder

Checking this box will force eForms to use the Source Folder as the Destination Folder. 2011 databases will not be overwritten; a new database in the 2012 format will be created from the 2011 database.

 

Select Data file(s) to be Converted

Select the file(s) you wish to convert by checking the box beside the database name. eForms will create a new file with the same name but with a “T12N" extension in the destination folder. Only the selected file(s) will be converted when you click the Convert button.

 

Initialize fields (zero amounts, remove "Amended" etc.)

You can choose to set all dollar values to zero or remove any “amended” markers by checking the boxes in this section; any data element uncheck will be brought forward into the 2012 database. Check in the appropriate box(es) if you want to clear the CPP exemption fields, the EI exempt fields and/or to initialize the partnership forms.

 

Clear 'CPP Exempt' boxes - Removes the 'CPP Exempt' flag from all slips, making them non-exempt
Clear 'EI Exempt' boxes - Removes the 'EI Exempt' flag from all slips, making them non-exempt
Clear 'Do not adjust CPP' boxes - Removes the 'Do not adjust CPP' flag from all slips, allowing them to be adjusted
Clear 'Do not adjust EI' boxes - Removes the 'Do not adjust EI' flag from all slips, allowing them to be adjusted
Roll forward federal prior year UCC and capital account amounts on federal and Quebec partnership returns (Standard and Enterprise) - Copies contents of federal and Quebec partnership into the 2012 database